You are viewing and applying for this job:
Receptionist
Job Description
We are seeking a highly organized and friendly Receptionist to join our dynamic team to provide comprehensive support to ensuring the smooth and efficient running of office operations. As the first point of contact for our clients and visitors, you will play a crucial role in creating a positive and welcoming environment. Your primary responsibilities will include managing the front desk operations, handling incoming calls and greeting clients with a warm and professional demeanor. The ideal candidate will possess exceptional communication skills, a professional appearance, and a keen ability to multitask in a fast-paced environment. You will also be tasked with maintaining an organized reception area, managing appointment schedules, and providing general administrative support. Our organization prides itself on excellent customer service, and as the Receptionist, you will be instrumental in ensuring that every interaction reflects our commitment to professionalism and care. This role requires someone who is proactive, tech-savvy, and capable of handling sensitive information with discretion. If you thrive in a collaborative atmosphere and enjoy engaging with diverse individuals daily, we would love to hear from you to help us create a welcoming first impression for our visitors and clients alike.
Other Benefits
Competitive salary and benefits package
Career development training and opportunities for advancement
Flexible working and life balance
Medical insurance cover
Paid holidays
Job Responsibilities
Serve as the first point of contact for clients and visitors.
Greet and assist visitors with a friendly and professional demeanour ensuring a welcoming reception area.
Provide support to HR activities such as maintaining employee records, assisting with onboarding processes and ensuring compliance with company policies.
Coordinate and schedule staff duties ensuring operational efficiency.
Answer and direct phone calls, handle inquiries and take messages as needed ensuring prompt communication within the office.
Prepare, draft and distribute internal and external correspondence , including reports, presentations, memos and meeting minutes.
Assist in recruitment processes including candidate sourcing, screening and interviewing.
Provide administrative support, including scheduling meetings, managing office supplies and coordinating travel arrangements.
Maintain office records and databases ensuring accurate and organized filing systems for easy retrieval of information.
Collaborate with different departments to ensure smooth day-to-day operations and help address any administrative needs.
Coordinate and plan company events and meetings.
Act as the point of contact for internal and external stakeholders, including clients, vendors and partners.
Assist with special projects and other duties as assigned.
Maintain the appearance of the lobby / reception area.
Skills, Requirements and Qualifications
Prior experience as administrator, secretary or office receptionist essential
Must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously, accountable and transparent, creative and team player.
Excellent communication, time-management and organizational skills.
Ability to multitask, prioritize tasks effectively and meet tight deadlines.
Proficient in Microsoft Office and other relevant software applications.
Excellent organizational and problem-solving abilities, with a keen attention to detail and a proactive approach to addressing issues.
Ability to maintain confidentiality and handle sensitive information with discretion.
Office administration.
Customer service.
Ability to work independently and collaboratively in a fast-paced environment.
Our support email: support@recruitsignal254.com
Note: that we will primarily be communicating and updating you on the progress of your application via email. It is important that you keep an eye on your email folders (inbox, junk or spam folders) for regular communication and updates from us.
Share This Job
Why recruitSignal254
recruitsignal254 is one of the leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract and temporary positions with clients. With recruitsignal254, you will be working with professional recruiters who have intimate knowledge of the industry and market trends. Your recruitsignal254 recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs and drivers.
Equal Employment Opportunity Statement
recruitsignal254 is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients and employees. We are an equal employment opportunity employer and we encourages applications from all qualified applicants. One of our guiding principles is ‘do the right thing’. We train our staff to ensure inclusivity throughout the entire recruitment process and counsel our clients on equal opportunity principles. If you have any questions about recruitsignal254 or any of our processes, please contact us.