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Office Administrator
Job Description
We are seeking a dedicated and detail-oriented Office Administrator to join our dynamic team. In this vital role, you will serve as the backbone of our office operations, ensuring that everything runs smoothly and efficiently. The ideal candidate will be highly organized, proficient in multitasking, and possess exceptional communication skills. You will be responsible for a variety of administrative tasks, including managing office supplies, coordinating schedules, and maintaining filing systems. You will work closely with management and staff to support day-to-day operations and contribute to creating a positive working environment. This position offers an opportunity to grow professionally within our company while playing a crucial role in our administrative processes. If you are proactive, possess a keen eye for detail, and thrive in a fast-paced environment, we would love to see your application. Join us as we continue to deliver excellence and make an impact in our industry. Your contributions will be acknowledged and appreciated as we foster a collaborative culture where every team member plays a part in our success. If you're looking to take the next step in your career as an Office Administrator, we encourage you to apply and become part of our team.
Other Benefits
Competitive salary and benefits package
Career development training and opportunities for advancement
Flexible working and life balance
Medical insurance cover
Paid holidays
Job Responsibilities
Greet and assist visitors with a friendly and professional demeanour ensuring a welcoming reception area.
Provide support to HR activities such as maintaining employee records, assisting with onboarding processes and ensuring compliance with company policies.
Coordinate and schedule staff duties ensuring operational efficiency.
Answer and direct phone calls, handle inquiries and take messages as needed ensuring prompt communication within the office.
Prepare, draft and distribute internal and external correspondence , including reports, presentations, memos and meeting minutes.
Assist in recruitment processes including candidate sourcing, screening and interviewing.
Provide administrative support, including scheduling meetings, managing office supplies and coordinating travel arrangements.
Maintain office records and databases ensuring accurate and organized filing systems for easy retrieval of information.
Collaborate with different departments to ensure smooth day-to-day operations and help address any administrative needs.
Coordinate and plan company events and meetings.
Act as the point of contact for internal and external stakeholders, including clients, vendors and partners.
Assist with special projects and other duties as assigned.
Skills, Requirements and Qualifications
Prior experience as administrator, secretary or office receptionist essential
Must be detail oriented and demonstrate the ability to manage multiple tasks simultaneously, accountable and transparent, creative and team player.
Excellent communication, time-management and organizational skills.
Ability to multitask, prioritize tasks effectively and meet tight deadlines.
Proficient in Microsoft Office and other relevant software applications.
Excellent organizational and problem-solving abilities, with a keen attention to detail and a proactive approach to addressing issues.
Ability to maintain confidentiality and handle sensitive information with discretion
Our support email: support@recruitsignal254.com
Note: that we will primarily be communicating and updating you on the progress of your application via email. It is important that you keep an eye on your email folders (inbox, junk or spam folders) for regular communication and updates from us.
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Why recruitSignal254
recruitsignal254 is one of the leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract and temporary positions with clients. With recruitsignal254, you will be working with professional recruiters who have intimate knowledge of the industry and market trends. Your recruitsignal254 recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs and drivers.
Equal Employment Opportunity Statement
recruitsignal254 is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients and employees. We are an equal employment opportunity employer and we encourages applications from all qualified applicants. One of our guiding principles is ‘do the right thing’. We train our staff to ensure inclusivity throughout the entire recruitment process and counsel our clients on equal opportunity principles. If you have any questions about recruitsignal254 or any of our processes, please contact us.